How to Track Construction Work Hours and Day Rates from a Phone

Who it's for:

Contractors, foremen and site supervisors record their work.
Site managers and project managers approve the hours and turn them into costs.

What you'll do: log hours or day rates from your phone, have the manager approve them, and create a construction cost from the approved hours.

Before you start

The work log is on every plan; creating costs from approved hours is available from the Start plan. Rates from the resources register are available from the Company plan.
The Buildinio work log is for settling work on site. It doesn't replace statutory employee working-time records, although it can feed them.
If you pay a crew a day rate, set the rate for this job in the resource's terms (the Resources module).

Go to My work and click Log work. You can also enter hours on a schedule task or on a site journal entry.
Choose the Work date and enter the number of hours or the from–to times. You can log several days at once with one entry for a date range.
The unit depends on how you pay for the work: hours, days (e.g. 0.75 of a day), months or quantity completed.
Choose a Task from the schedule, or leave it as “work outside tasks”, e.g. for site clean-up.
Briefly describe what was done and click Save.

Entries wait for approval. The manager opens the list and, for each entry, chooses Approve or Reject with a comment the contractor will see.
A site supervisor approves hours without seeing rates. The cost is created by the site manager or the project manager.
A manager can also log hours on behalf of a project member. Those hours are approved immediately.

When approving, the manager can create a cost straight away from a rate: from the contract on this job, the resource's default rate, or one typed in.
Approved hours without a cost wait on the list to settle in the Costs module. Select them and create one cost from them.

The weekly and monthly summaries count each unit separately (hours, days, quantity).
Hours entered in the site journal go into the work log automatically, marked with their source.
Linking hours to a task shows how much labour a specific job took.

I can't edit an entry. Approved or rejected entries are locked. Add a new, correct entry. Until the manager decides, an entry can be edited or deleted.
The cost from hours was counted twice. The same work billed on an invoice too is counted twice. The app warns about it when you create the cost. Deleting the cost returns the hours to the list to settle.
I can't save the hours. Hours must be between 0 and 24 for one day.