How the investor approves a contract amendment

Who it's for:

• The contractor (the owner or the project manager) sends a contract amendment.
• The investor (the client) approves or rejects it.

What you'll do: the contractor changes the contract value with an amendment, and the investor gets an e-mail and a card on the project dashboard. Once approved, the new contract value applies immediately.

Before you start

• The investor must be a project member with the Investor role. See How to invite a person to a project.
• An amendment changes the contract value. The first version of the contract is the original contract; each later change is “Amendment no. N”.

Steps — contractor

1. Go to Budget → Contract → Propose an amendment. The Amendment no. 1 window opens and shows the value that applies today.
2. Enter the Contract value after the amendment, select Net or Gross and the VAT rate. Below you'll see the conversion, e.g. “= 246,000 gross”.
3. Enter the Reason for the change. The investor sees the reason, and it stays in the contract history.
4. Click Send amendment to the investor.

You'll see “Sent for investor approval”. Until the investor decides, you can Withdraw from approval.

Steps — investor

1. Open the e-mail about the contract value change and click the decision link (valid for 14 days), or sign in and open the project dashboard.
2. At the top of the dashboard you'll see the amendment card, e.g. “The contractor proposes changing the contract value from 200,000 to 210,000 (net)”, together with the reason.
3. Click Approve or Reject. Approval takes effect immediately, with no extra confirmation.

What happens next

• The Contract value card shows the new amount after the amendment and the history: amendments and the original contract.
• The contractor gets a notification and an e-mail with the investor's decision.
• The contractor's budget and target profit are recalculated with the new contract value.
• On the investor's side, the Investment cost card, which adds up the contract and the investor's own expenses, changes too.

Troubleshooting

• The investor doesn't see the amendment card. Check that they are in this project (project switcher at the top) and have the Investor role.
• In a sample project, the owner decides on behalf of the investor. After approving, they see: “Approved on behalf of the investor — the new contract value applies from now.”