Getting started and account
Getting started with Buildinio — a guide for company owners
How to create a Buildinio account, start the 14-day trial with no card, explore the sample projects and set up your own construction project with a contract and budget.
Read →How to invite a person to a project and which role to give
Inviting people to a construction project in Buildinio: roles (site manager, site supervisor, foreman, investor), who sees the project's money and how plan seats are counted.
Read →How to change your plan and download an invoice
Choosing and changing a Buildinio plan, paying by card or BLIK, payment by link, invoices with a KSeF number, and buying extra projects or file storage.
Read →Buildinio glossary
Short explanations of Buildinio terms: workspace, project, contract and amendment, execution budget, cost, profit, site journal, acceptance, roles and plan seats.
Read →
Phone and offline work
How to install the app on your phone and use mobile mode
Installing Buildinio on an Android or iPhone home screen, thumb-friendly mobile mode, the bottom bar, swiping between items and push notifications.
Read →How to work offline on site
What you can save without a connection: journal, issues, schedule, costs, photos. How the queue works, syncing when signal returns and fixing a failed change.
Read →
Account, notifications and data
How to set up push and e-mail notifications
Push on phone and computer, modes for event groups, a morning e-mail summary, exceptions for single events and what to do when a notification doesn't arrive.
Read →How to sign in without a password using a passkey
Adding a passkey in settings, signing in with fingerprint, face or PIN, passkeys synced across devices and removing the passkey of a lost phone.
Read →Archive, trash and data export: what happens to projects and workspaces
Archiving a finished project, a trash with 30 days to restore, a data copy in Excel with PDFs and files, and the timeline after deleting a workspace.
Read →
Schedule and progress
How to build a construction schedule and Gantt chart
Work scopes and tasks with WBS numbering, import from Excel and MS Project, dependencies, the timeline (Gantt), a baseline approved by the client, and schedule drift.
Read →How to keep a site journal and “My journal”
A site journal entry with weather, resources, work done and deliveries, plus “My journal” for site supervisors and foremen, attached to the official daily entry.
Read →How to track work hours and day rates on site
Contractors log hours or day rates from their phone, the manager approves them, and approved hours become a construction cost at the resource or contract rate.
Read →How to plan crews, subcontractors and equipment across jobs
A register of people, crews, subcontractors and equipment with rates, assignments to schedule tasks, occupancy across all jobs and attendance in the journal.
Read →
Budget, costs and purchasing
How to set a construction budget and control costs
An execution budget by cost category, compared with planned task costs and actual spending, transfers between pools, versions with a reason and a cost-at-completion forecast.
Read →How to add a construction cost (even offline)
Record an invoice, receipt or payment in a construction project: a quick draft from the dashboard on site, full details in the Costs module, and offline saving that syncs itself.
Read →How to plan construction purchases and material orders
A company purchasing catalogue, requisitions from the schedule and the crew, supplier orders with dates, deliveries received in the journal and stock on site.
Read →Company costs and the accountant role: KSeF invoices across jobs
How to give an accountant access without seeing projects, pull purchase invoices from KSeF, point them to jobs and split one invoice across several projects.
Read →
Issues and acceptances
How to report and resolve a construction issue
An issue with a photo and a pin on the floor plan, an assignee and repair deadline, a repair task in the schedule and closing after verification. Also defects the client reports after handover.
Read →How to run an acceptance inspection and close the protocol
Acceptance inspections in Buildinio: checklist, point-by-point assessment, outcome, repair deadline and a PDF protocol. Failed points become issues and repair tasks.
Read →
Reports, files and conversations
How to create a construction report for the client
Daily, progress, period, cost and work time reports built from the journal and schedule. With or without amounts, frozen content, PDF and bundles of reports.
Read →How to store construction documents and photos in one place
Ready-made project folders, uploads from your phone, preview without downloading, search, role-based access and drawings handed to contractors on their task.
Read →How to chat with the crew and the client and record agreements
A team channel, rooms with the client, 1:1 and issue conversations, @mentions and agreements confirmed by the other side and saved in the site journal.
Read →
Client and contract
Guide for the client (investor): what you see and can do
What the client (investor) sees in a construction project, how they approve amendments and the baseline, run their own scope in the schedule, record purchases and report issues.
Read →Solo plan — investor and contractor in one project
How to choose your side of the contract on the Solo plan, invite the contractor as a working account, keep a task list room by room and track the investment budget: the cost of the contract, amendments and purchases, and a reserve the contractor never sees.
Read →How the investor approves a contract amendment
How the contractor proposes an amendment that changes the contract value, and how the client (investor) approves or rejects it from a phone. Contract history and budget recalculation.
Read →How to bill by quantity takeoff and progress protocols
A bill of quantities with contract prices on schedule items, site measurements, progress from quantities, lump-sum stages and a period progress protocol for invoicing.
Read →
See it on your own project
Explore the Buildinio modules and how they support work on site and in the office.
See the modules