Who it's for: everyone using Buildinio.
Short explanations of the words you see in the app, with links to the guides. Terms are given as they appear in the interface.
| Term | Meaning |
|---|---|
| Workspace | Your company's office in Buildinio: projects, team, documents, plan and invoices. One person can belong to several workspaces and works in one at a time. |
| Project | One construction job: schedule, budget, costs, journal, acceptances, issues, files. A project can be ongoing, in the archive (read-only, completed or paused) or in the bin (deleted after 30 days; until then it can be restored). See Archive, trash and data export. |
| Sample project | An example project with ready-made data in the DEMO workspace. “Helper” projects only demonstrate resources. |
| Trial (DEMO) | 14 days without a card: one project of your own plus the sample projects. See Getting started. |
| Contract | The job value agreed with the investor: net or gross, VAT rate, lump sum or broken down into categories. The first version is the original contract. |
| Amendment | A change of the contract value that needs the investor's approval. The amendment history is on the contract card. See How the investor approves a contract amendment. |
| Execution budget | How much the contractor plans to spend on the project, e.g. the contract value minus the profit, or the sum of categories. The investor doesn't see it. See How to set a construction budget. |
| Cost | A contractor's expense in the project: invoice, receipt, payment. A draft is a cost with just an amount, a note or a photo, to be completed later. See How to add a cost. |
| Investor expenses | Purchases the investor makes themselves. Together with the contract they make up the Investment cost. |
| Profit | Planned profit is the contract minus the execution budget, target profit is what you want to earn, and realised profit is the result after actual costs. |
| Site journal | The project's official diary kept by the site manager. My journal holds the notes of the site supervisor and the foreman. See How to keep a site journal. |
| Acceptance and protocol | An inspection of completed work. The protocol has points, an outcome (passed, with defects, rejected) and a repair deadline. See How to run an acceptance inspection. |
| Issue | A defect to fix, with a deadline. Created manually or from a failed acceptance point. See How to report and resolve a construction issue. |
| Project roles | Project manager, deputy project manager, site manager, site supervisor, foreman / contractor, investor. See the table in How to invite a person to a project. |
| Workspace roles | Owner (plan, finance, all projects), Member (only the projects they were added to), Accountant (company costs and invoices, no projects). See Company costs and the accountant role. |
| Seat | A plan includes two kinds of seats: finance seats (project manager, deputy, site manager) and non-finance seats (site supervisor, contractor, investor). Only a person with a role in an ongoing project counts. Seats above the plan are billed for the days they are active. |
| Plan | Start, Company or Pro. Plans differ in the number of projects and seats, file storage and modules, e.g. purchasing and resources from the Company plan, quantity takeoff on Pro. See How to bill by quantity takeoff. |
| Add-on | Extra projects or file storage bought on top of the plan. See How to change your plan and download an invoice. |
| Payer profile | Billing details: a company with a tax ID or a private person. |
| KSeF | Poland's national e-invoicing system. Every Buildinio invoice gets a KSeF number shown on the invoice list and on the PDF. |
| Quick actions | A button on the project dashboard with the most common entries: cost, journal entry, issue, order. |
| Passkey | Sign-in without a password: fingerprint, face or device PIN. See How to sign in with a passkey. |
If a word in the app doesn't match the description, click Report a problem in the app and tell us where you saw it.